Draft a follow-up email after every tl;dv meeting
When tl;dv finishes a transcript, an agent writes a polished recap email in your voice and saves it as a Gmail draft for one-click review.
Integrations
tl;dv
Gmail
Type
Categories
- Personal Productivity
- Sales
Build me an agent workflow that drafts a polished follow-up email in Gmail every time tl;dv finishes generating a meeting transcript.
Trigger: poll tl;dv for the new_transcript event. The trigger payload will include the meeting id.
Integrations the agent should use: tl;dv (Get Meeting, Get Meeting Notes, Get Meeting Transcript) and Gmail (Create a Draft).
On each run the agent should:
1. Call tl;dv Get Meeting using the meeting id from the trigger to fetch metadata: organizer, invitees (with email + domain), title, start time, and whether it is part of a recurring series.
2. Determine internal vs external attendees by comparing each invitee's email domain to the organizer's domain. Anyone on a different domain is external. If there are zero external attendees, OR the meeting is part of a recurring internal-only series, the agent should skip drafting and exit cleanly with a short log line explaining why.
3. Call tl;dv Get Meeting Notes to retrieve the structured AI summary (topics + markdown summary). Use this as the backbone of the recap.
4. Call tl;dv Get Meeting Transcript to pull the full time-stamped transcript. Use this only to extract one or two short verbatim quotes when something specific needs reinforcing (a commitment, a number, a decision). Do not paste large chunks of transcript into the email.
5. Compose a concise recap email in my voice. Structure: a one-line thank-you, three or four key decisions as bullets, action items grouped by owner with a target date when one was mentioned, and a clear proposed next step or follow-up meeting. Keep it under ~250 words. No marketing fluff, no em dashes.
6. Call Gmail Create a Draft. To: every external attendee. Cc: the meeting organizer (and any internal attendees who were active speakers, if easy to detect from the transcript). Subject line: "Recap: <meeting title>" or similar. Body: the recap from step 5, plain text or lightweight HTML.
Hard rules: ALWAYS create a draft, NEVER send. Never include internal-only meetings. If any tl;dv call fails or the transcript is empty, exit gracefully without creating a half-baked draft.
During setup, ask me for a short writing-style sample (a recap I have sent before, or a few sentences describing my tone) and bake that into the agent's instructions so every draft sounds like me.
What it does
- Watches your tl;dv account and runs the moment a new meeting transcript is ready.
- Pulls the meeting summary, attendee list, and verbatim quotes so the recap reflects what was actually said.
- Writes a concise email with the key decisions, action items grouped by owner, and a clear next step.
- Saves the message as a Gmail draft addressed to external attendees with the organizer on cc, so you always review before sending.
- Skips recurring internal-only meetings so your inbox stays focused on customer and partner calls.
What you’ll need
- A tl;dv account that records your meetings
- A Gmail account where the draft should land
- A short note about your tone or signature so the email sounds like you
How to customize it
- Adjust the tone (warmer, more formal, more concise) or paste in a sample of your own writing for the agent to mirror.
- Change who lands on the To and cc lines, for example cc your account executive or include teammates from the call.
- Tighten the skip rules, for example only run for meetings longer than 20 minutes or only for calls that include someone outside your domain.
Use cases
- Meeting Workflows
- Email Automation
