RFP Response Manager

Build me an agent workflow that helps me respond to RFPs, security questionnaires, and proposal requests. I will start the workflow whenever I get a new one, attaching or pasting the RFP document, questionnaire, or proposal request as the kickoff input.

Step 1: Parse the RFP I provide. Extract every section, question, requirement, deadline, deliverable, attachment, and submission rule. Build a structured response plan with section owners as placeholders, due dates, and a flagged-risks list.

Step 2: Find prior answers and owner context across whichever of these sources I have connected. Treat each as optional and use what is available:

Google Drive: search the folders I designate as my proposal/answer library by listing files with Drive query syntax, then download the content of any hits that look relevant.

Notion: search pages by title across the spaces I share with the integration, then retrieve page content as markdown to pull approved answers and boilerplate.

Microsoft SharePoint: search drive items in the sites I point you at and download matching files for context.

Slack (use the per-user Slack integration, not the deprecated slack-bot): list the channels I designate, pull channel history and thread replies, and follow conversations to surface prior discussions, decisions, and likely subject-matter owners.

Microsoft Teams: list channels and channel messages for the teams I designate, plus list chat messages for the group chats that handle proposal work.

Step 3: Draft first-pass answers grounded in those sources. Every answer must include a citation back to the file, page, or message it came from. When two sources conflict, surface the conflict and pick the most recent approved version. Never invent content I cannot back up.

Step 4: Build a gap tracker. Any question without a high-confidence source goes here, with a suggested owner inferred from past Slack or Teams activity and document authorship, a priority based on RFP weighting or risk, and a draft request I can forward to the owner.

Step 5: Produce a single review package. Default to creating a Notion page that contains the response plan, the draft answers with citations, the gap tracker, the owner ping list, and a submission checklist with risks. If Notion is not connected, create a Google Doc in Drive instead with the same structure.

Step 6: Only after I confirm, send Slack direct messages or Microsoft Teams chat messages to the suggested owners with their specific gaps and a deadline. Do not message anyone without my explicit go-ahead.

Style rules: be conservative on anything not backed by a source, prefer citing and summarizing over rewriting, and match my company voice from prior approved proposals when examples are available. Keep the gap tracker honest: it is better to flag a missing answer than to bluff.