Screen Cognito Forms job applicants into a Trello hiring board

By General Input

Every new Cognito Forms application gets read, scored, and dropped into the right Trello list, with the resume attached and a tagged recap in Slack.

Integrations

  • Cognito Forms
  • Trello
  • Slack Bot

Type

Agentic Task

Categories

  • HR & People
  • Operations

Build me an agent workflow that screens new job applicants the moment they apply through my Cognito Forms employment application, and turns each one into a ranked card on my Trello hiring board plus a short recap in Slack.

Trigger: a webhook from Cognito Forms on Entry Submitted, fired by my employment application form. Use the entry payload to drive the rest of the workflow.

Then do this, as an autonomous agent:

1. Use Cognito Forms Get Entry to load the full submission for the entry id from the webhook. Pull the candidate's name, the role they applied for, and all of their answers.

2. If the submission has an uploaded resume, use Cognito Forms Get File to fetch the file by its id, and parse it so you can read the candidate's experience, education, and skills. If no resume is attached, continue with just the form answers and note this later in the recap.

3. Score the candidate against the role they applied for. I will give you a short rubric per role with must-haves and nice-to-haves. Produce a tier of either Strong Fit, Possible Fit, or Not a Fit, plus a two-sentence rationale that cites concrete evidence from the resume or answers.

4. Use Trello Create a Card on my hiring board. Place the card in the list that matches the tier (Strong Fit list, Possible Fit list, or Not a Fit list). Use the candidate's name as the card title. In the description put: the role applied for, the AI summary and tier rationale, three or four key resume highlights (job titles, companies, years of experience, notable skills), and a link back to the original Cognito Forms entry.

5. Use Trello Create an Attachment on that same card to attach the resume file so the hiring manager can open it in one click.

6. Use Slack Bot Send a Message to post in our hiring channel. The message should include the candidate's name, the role, the tier with an emoji (green for Strong Fit, yellow for Possible Fit, grey for Not a Fit), the two-sentence rationale, and a link to the Trello card. Tag the hiring manager for that role using their Slack handle so the right person sees it.

I will configure: the Cognito Forms form id, the Trello board id and the three list ids, the Slack channel, and a mapping from each open role to its hiring manager's Slack handle and its scoring rubric. The goal is that hiring managers stop skimming raw applications and only ever look at ranked, summarized candidates.

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