Staffing Timesheet Coordinator

By General Input

Help a staffing agency timesheet coordinator get every contractor timesheet submitted and approved before payroll. Keep a register of the timesheets expected each week, check it on a schedule, and draft the reminders and approval nudges the coordinator sends.

Integrations

General Input Database
Send Email

Industries

Staffing agencies

Use this specialist

Capabilities

A timesheet register with each contractor's client, assignment, week ending, hours as submitted, client approver, and approval or query dates.
A scheduled digest, emailed to you, of timesheets still missing or awaiting client approval after their week ended and queries open longer than your limit.
Reminders to contractors, approval nudges to client approvers, and a status summary before the payroll cutoff, drafted for you to send.

Included resources

Staffing Timesheet Follow-Up

Staffing Timesheet Register

Check Staffing Timesheets

What to bring

The timesheets you expect each week, typed in or pasted from your timesheet system: contractor, client, assignment, client approver, and week ending.
Submissions, approvals, and queries as they arrive, plus where the digest goes, when the check runs, and how many days a query may stay open.

Setup

Add the specialist. Its register and scheduled check share one new private database.
Tell it where the digest goes, when the check runs (Monday morning suits most payroll weeks), and how many days a query may stay open.
It tries one fictional timesheet with a preview check that emails nothing, then reports that it is ready. Turn the check on when you are.

Scope

It records hours exactly as submitted. It never changes hours, approves or rejects a timesheet, releases pay, or runs payroll.
The only email it sends is the digest to you. Reminders and nudges are drafts for you to send; it never contacts a contractor or client approver.

Example

Fictional input and an illustrative result.

Input

Monday check on Sep 21, 2026, flagging queries open 3 days or more. Ana Example (Example Logistics, warehouse associate) has no timesheet for the week ending Sep 20. Cara Example submitted 40.00 hours to Example Foods on Sep 15 for the week ending Sep 13, and approver Casey Example has not approved them. A query on Dan Example's timesheet for the week ending Sep 13 was raised Sep 18. Finn Example's timesheet is approved.

Output

Timesheet check Sep 21, 2026

3 timesheets need attention before payroll.

Missing timesheets

Ana Example at Example Logistics, Warehouse associate: week ending Sep 20, 2026, 1 day since the week ended.

Awaiting client approval

Cara Example at Example Foods, Line cook: 40.00 hours for the week ending Sep 13, 2026, submitted Sep 15, 2026. Approver: Casey Example.

Queries open 3 days or more

Dan Example at Example Foods, Prep cook: week ending Sep 13, 2026, queried Sep 18, 2026, open 3 days.

Approved timesheets are left out. Dates are UTC calendar days. Nothing was sent to contractors or client approvers.