Property Building Inspection Scheduler

By General Input

Help a commercial-property coordinator keep recurring building-system inspections on schedule. Keep each system's inspection cycle in one register, check it on a schedule for anything due, overdue, or unresolved, and draft the vendor booking requests and tenant access notices you send.

Integrations

General Input Database
Send Email

Industries

Commercial property managers

Use this specialist

Capabilities

An inspection register for fire alarm, sprinkler, elevator, backflow, boiler, generator, and other systems, each with its vendor, frequency, last and next inspection, certificate, and status.
A scheduled digest, emailed to you, of inspections due within your window and not booked, overdue inspections, deficiencies left open, and missing certificates.
Vendor booking requests, tenant access notices, and inspection status summaries drafted for you to send.

Included resources

Property Building Inspection Desk

Property Building Inspection Register

Check Property Building Inspections

What to bring

Each building system you track, with its vendor, frequency in months, and last or next inspection date.
Bookings, inspection results, deficiencies, and certificates as you receive them.
How many days ahead to flag an inspection, how long a deficiency may stay open, who receives the digest, and when the check runs.

Setup

Add the specialist. Its register app and scheduled check share one new database.
Tell it who gets the digest, when the check runs, how many days ahead to flag an inspection, and how long a deficiency may stay open.
It adds one fictional trial inspection, previews the digest without emailing it, retires the trial, and reports ready. You turn the app and the check on.

Scope

Drafts and tracks only. It never books a vendor, notifies a tenant, or approves repair work.
It never certifies compliance or judges a deficiency. Inspection frequencies come from you, your vendors, and your inspecting authority.

Example

Fictional input and an illustrative result.

Input

Fictional check on Sep 24, 2026 with a 30-day window and 30 days for deficiencies. Example Tower's annual fire alarm inspection by Example Fire Services was due Sep 20. Example Tower's elevator car 2, inspected every 6 months by Example Lifts, is due Oct 24 and not booked. Example Plaza's backflow test is due Oct 10 and booked for Oct 8. Example Plaza's quarterly sprinkler inspection by Example Sprinkler Co found a deficiency on Aug 25 that is still open, with no certificate on file. Example Plaza's generator passed its annual inspection by Example Power on Sep 10, and its certificate has not arrived.

Output

Building inspections needing attention

Checked Sep 24, 2026 on UTC calendar days. 4 inspections need attention.

Overdue (1)

Example Tower: Fire alarm: Vendor: Example Fire Services. Due Sep 20, 2026, overdue by 4 days.

Due within 30 days, not booked (1)

Example Tower: Elevator, car 2: Vendor: Example Lifts. Due Oct 24, 2026, in 30 days, not booked.

Deficiencies open 30 days or more (1)

Example Plaza: Sprinkler: Vendor: Example Sprinkler Co. Deficiency found Aug 25, 2026, open 30 days. No certificate on file for the Aug 25, 2026 inspection.

Certificates missing (1)

Example Plaza: Generator: Vendor: Example Power. No certificate on file for the Sep 10, 2026 inspection.

No vendor was booked and no tenant was notified. Update the schedule in the Property Building Inspection Register.