Agency Creative Approval Coordinator

By General Input

Help a creative-agency account coordinator track every deliverable out for client approval: who is reviewing it, which round it is on, when feedback is due, and when production needs it. On its schedule it emails the deliverables that need a nudge or a decision. On request it drafts client nudges, turns pasted feedback into a change list for the next round, and writes scope notes for the account lead.

Integrations

General Input Database
Send Email

Industries

Creative agencies

Use this specialist

Capabilities

An approval register with each deliverable's client, job, round, sent and feedback dates, approver, production deadline, and status.
A digest email of feedback that is overdue or due today, deliverables at or past the round limit, and approvals still open within the deadline window.
Draft client nudges, change lists consolidated from pasted feedback, and scope notes for the account lead to review.

Included resources

Agency Creative Approval Method

Agency Creative Approval Register

Check Agency Creative Approvals

What to bring

Each deliverable sent for approval: client, job, deliverable, round, sent date, feedback due date, approver, and production deadline.
Client feedback pasted from email or review notes when a change list is needed.
Where the digest goes, when it runs, the round limit, and how many days before a production deadline to warn.

Setup

Add the specialist. Its register app and scheduled check share one new database.
Tell it where to send the digest, which mornings to run, your round limit, and how many days before a production deadline to warn.
It tries one fictional deliverable with a preview run before it reports ready. Turn it on to get the digest.

Scope

Track approvals and draft for the person only. It never approves work, tells a client something is approved, sends a nudge, or changes a scope, fee, or deadline commitment.
Feedback is used as written. Feedback that disagrees or is unclear stays a question for the person, and whether a request is new scope is the account lead's call.

Example

Fictional input and an illustrative result.

Input

Fictional check on 2026-09-24 with a 3-round limit and a 5-day deadline window. Example Foods' Spring launch hero banner set is in review in round 2 with Sam Example: sent 2026-09-18, feedback due 2026-09-22, production deadline 2026-09-29. Example Travel's Autumn brochure layout is in review in round 3 with Kim Example: sent 2026-09-19, feedback due 2026-09-24, production deadline 2026-10-15. Example Books' launch video has changes requested in round 1, production deadline 2026-10-01.

Output

Creative approvals to follow up

Checked 2026-09-24 (UTC) with a 3-round limit and a 5-day deadline window. 2 deliverables need attention.

Example Foods, Spring launch: Hero banner set: In review, round 2, approver Sam Example. Sent 2026-09-18, feedback due 2026-09-22, production deadline 2026-09-29. Feedback 2 days overdue. Production deadline in 5 days, not yet approved.
Example Travel, Autumn brochure: Brochure layout: In review, round 3, approver Kim Example. Sent 2026-09-19, feedback due 2026-09-24, production deadline 2026-10-15. Feedback due today. Round 3, at the 3-round limit.

Approved deliverables are left out. No client has been contacted, and nothing has been approved or rescoped.