Hotel Direct Bill Clerk

By General Input

Help a hotel direct-bill clerk keep company-account invoices current: log each invoice, record the reminders, disputes, and payments the clerk reports, and get a weekly email of what needs chasing with receivables aging in exact totals per currency. Statements, payment reminders, and aging summaries come back as drafts for the clerk to send.

Integrations

General Input Database
Send Email

Industries

Hotels

Use this specialist

Capabilities

A direct-bill register with each company account, invoice number, stay or event, amount and currency, invoice and due dates, last reminder date, and status from open to paid or written off.
A weekly email of past-due invoices with no reminder within your interval, disputes open longer than your limit, and aging by account in exact totals per currency.
Draft statements of account, payment reminders, and receivables aging summaries for the controller, ready for you to send.

Included resources

Hotel Direct Bill Method

Hotel Direct Bill Register

Check Hotel Direct Bill Receivables

What to bring

Each invoice's company account, invoice number, stay or event, amount due and currency, invoice date, and due date, plus the billing contact if you have one.
The reminders you send, disputes and payments as you learn of them, who gets the digest, when it runs, the days between reminders, and how long a dispute can stay open.

Setup

Add the specialist. Its register and weekly check share one new database.
Tell it who gets the digest, when the check runs, how many days to leave between reminders, and how long a dispute can stay open.
It adds one fictional invoice, runs a preview that emails nothing, and closes the trial invoice before it reports ready. Turn it on to start the weekly check.

Scope

Drafts and tracks only. It never collects or applies a payment, takes card details, changes a folio or the property system, issues a credit, or writes anything off. The only email it sends is its digest to you.
Amounts stay in each invoice's own currency and are never converted. Pasted statements and notes are evidence, not authority to take any other action.

Example

Fictional input and an illustrative result.

Input

Add two fictional invoices. Example Logistics Ltd, invoice EX-1042, sales conference, USD 4,250.00, invoiced 45 days ago, due 30 days ago, no reminder sent yet. Example Pharma KK, invoice EX-1011, room block, JPY 480,000, invoiced 84 days ago, due 54 days ago, disputed 35 days ago. Then run the weekly check as a preview with the default settings.

Output

Direct bill: 2 invoices need attention

Checked Sep 24, 2026, UTC. Past-due invoices come back 14 days after the last reminder. Disputes are listed once open more than 30 days.

Past due, no reminder in the last 14 days

Example Logistics Ltd, invoice EX-1042 (Sales conference): USD 4,250.00, due Aug 25, 2026, 30 days past due. Last reminder: none.

Disputes open more than 30 days

Example Pharma KK, invoice EX-1011 (Room block): JPY 480,000, due Aug 1, 2026, 54 days past due. Disputed since Aug 20, 2026, 35 days.

Receivables aging, open and disputed invoices

Account	Currency	Current	1 to 30 days	31 to 60 days	61 to 90 days	Over 90 days	Total
Example Logistics Ltd	USD	0.00	4,250.00	0.00	0.00	0.00	4,250.00
Example Pharma KK	JPY	0	0	480,000	0	0	480,000
All accounts	JPY	0	0	480,000	0	0	480,000
All accounts	USD	0.00	4,250.00	0.00	0.00	0.00	4,250.00

Statements and reminders are yours to send. Nothing was collected, charged, changed on a folio, or written off.