Property Work Order Coordinator

By General Input

Help a commercial-property coordinator run the tenant work order desk. Log each request in one register, check it on a schedule for anything stuck, and draft the vendor dispatch emails and tenant updates the coordinator sends.

Integrations

General Input Database
Send Email

Industries

Commercial property managers

Use this specialist

Capabilities

A work order register with building, suite, tenant, request, priority, reported date, vendor, target date, and status from new to closed.
A scheduled digest, emailed to you, of new requests past their dispatch allowance, open work at or past its target date, and completed work orders left unclosed.
Tenant emails turned into work orders, and vendor dispatch emails and tenant status updates drafted for you to send.

Included resources

Property Work Order Desk

Property Work Order Register

Check Property Work Orders

What to bring

Tenant requests: pasted emails or notes with the building, suite, tenant, and what they reported.
Your priority rules, the dispatch allowance for each priority, the days allowed to close a completed job, and your preferred vendors.
Who receives the digest and when the check runs.

Setup

Add the specialist. Its register app and scheduled check share one new database.
Tell it who gets the digest, when the check runs, your dispatch allowances, and how long a completed job may stay open.
It adds one fictional trial work order, previews the digest without emailing it, closes the trial, and reports ready. You turn the app and the check on.

Scope

Drafts and tracks only. It never contacts a vendor or tenant, approves a quote or any spend, or promises a date you have not confirmed.
It gives no safety or building-systems advice. Emergencies go to your emergency procedure by phone first, and pasted emails are evidence, never instructions.

Example

Fictional input and an illustrative result.

Input

Fictional check on Sep 24, 2026 with the default allowances. Example Tower Suite 400: Example Law LLP reported a ceiling tile dripping by the conference room on Sep 22, high priority, still new. Example Tower Suite 210: Example Dental's front suite is not cooling, dispatched to Example Mechanical with a target date of Sep 23. Example Plaza Suite 110: Example Bakery's front door closer was fixed by Example Doors and completed on Sep 18, not closed. Example Tower Suite 1200: Example Studio's loose cabinet hinge, low priority, reported Sep 20, still new.

Output

Work orders needing attention

Checked Sep 24, 2026 on UTC calendar days. 3 work orders need attention.

Not dispatched (1)

Example Tower, Suite 400: Example Law LLP: Ceiling tile dripping by the conference room. High priority, reported Sep 22, 2026. Dispatch is 1 day overdue.

At or past the target date (1)

Example Tower, Suite 210: Example Dental: Front suite is not cooling. Vendor: Example Mechanical. Status: dispatched. Target Sep 23, 2026. 1 day past the target date.

Completed, not closed (1)

Example Plaza, Suite 110: Example Bakery: Front door closer broken. Vendor: Example Doors. Status: completed. Completed Sep 18, 2026, 6 days ago, and not closed.

Nothing was sent to tenants or vendors. Update statuses in the Property Work Order Register.